Accounting Intern

Position available for: Fall 2017 & Spring 2018

FLSA Status: Unpaid / 15-20 hours per week / available for class credit

General Description: This internship will provide the individual with exposure to a wide variety of activities and responsibilities within the administrative department of The Classic Center. The student will be given the necessary skills to gain a full understanding of the accounting functions at The Classic Center. This position will work under the direct supervision of the Financial Manager and Purchasing and Accounts Paybale Coordinator.

TYPICAL WORK ROUTINE INCLUDES, BUT NOT LIMITED TO:
Under the guidance of the Financial Manager and Accounts Payable Coordinator:

1. Record and post accounting journal entries in compliance with GAAP.
2. Analyze financial statements to identify trends and explain vairances.
3. Research and identify significant variances between actual and budgeted account balances.
4. Complete account reconciliations in compliance with GAAP.
5. Assist with year-end audit and audit requests.
6. Assist in identifying and researching cost cutting processes and measures.
7. Understand and document the duties and functions of the Financial Manager and the Accounts Payable Coordinator.
8. Test existing Accounting Policies and Procedures.
9. Verify all cash handling policies and procedures are being upheld.
10. Assist the Financial Manager to create an Accounting Process Manual.
11. Assist the Accounts Payable Coordinator to create and implement an automated Purchase Order system.
12. Scan and create a paperless filing system.
13. Assist the Financial Manager with balancing the bank statements.
14. Update various databases and files to ensure accuracy and relevance.
15. Data entry as needed.
16. All other duties as assigned.

Those interested in the Accounting Intern position are encouraged to complete an internship application form.

Human Resources / Conference Registration Intern

Position available for: Fall 2017 & Spring 2018

FLSA Status: Unpaid / 15-20 hours per week / available for class credit

General Description: This internship will provide the individual with exposure to a wide variety of activities and responsibilities within the administrative department of The Classic Center. In the human resource role, the intern will receive training in the entire process from recruitment to termination of an employee, coordinating staff training, and enhance the overall company culture. In the conference registration role, the intern will receive training in the entire conference registration process from initial conversation with a potential client to the end of the event. This position will work under the direct supervision of the HR/Business Manager and Conference Services and Accounts Receivable Coordinator.  


TYPICAL WORK ROUTINE INCLUDES, BUT NOT LIMITED TO:

1. Producing and maintaining conference and internal event registration forms.
2. Assist the Conference Services and Accounts Receivable Coordinator with weekly registration reports and sending reports to clients. Ensure accuracy with reports and submissions.
3. Aiding in contacting registrants about outstanding balances prior to the conference and following up with onsite registrants after the conference.
4. Work with the Conference Services and Accounts Receivable Coordinator to fulfill ongoing name badge and registration packet printing requests. 
5. Help with onsite registration, including name badge and packet distribution and registering onsite attendees, and collection of payment.
6. Support with the creation of a volunteer database for conference registration staff.
7. Assist with recruitment including attending job fairs and developing a list of new places to advertise available positions.
8. Preparing materials for orientations and creating and maintaining personnel files.
9. Review and update employee handbook.
10. Conduct orientation for part-time and full-time staff.
11. Participate and lead the daily line-up within department.
12. Resourcing and coordinating staff training programs.
13. With assisting from Department Heads and Managers, creating an annual staff training schedule.
14. Assist with the verification and testing of payroll and creating and maintaining monthly files.
15. Attend a monthly SHRM meeting and other additional human resource trainings.
16. Maintaining programs to ensure the overall culture of the company.
17. Updating various databases and files to ensure accuracy and relevance.
18. Attend weekly department meetings and monthly staff meetings.
19. All other duties as assigned.

Those interested in the Human Resources / Conference Registration internship are encouraged to complete an internship application form.

Sports Marketing Internship
Sports Marketing Internship available for:  Fall 2017, Spring 2018

The Classic Center marketing department is seeking a sport marketing intern for the 2016-17 UGA Hockey season, which runs from September 2016 to January 2017. This is a non-paid position. Must be available to work 15-20 hours per week, including nights and weekends, as work schedule is based upon the 2016-2017 home hockey schedule, which is included below. Some office time also required each week, in preparation of upcoming games. Schedule is subject to change (game times, dates, and opponents) but there will be a total of 10 home games during the season.

Responsibilities include:

• Serving as point person for the media during each hockey game
• Contact person for last minute parking passes, extra press passes, questions regarding where media can shoot, where the media workroom is located
• Making sure media workroom is stocked before and throughout each game
• Taking photos during each hockey game to be used on social media
• Serving as point person for all mascots at each hockey game
• Helping with hockey box and hospitality suite check-in, and occasionally suite setup as needed
• Assist with coordinating logistics of both The Classic Center’s hockey and football box seat initiatives, to include professional email correspondence with clients
• Other operational duties that may come up on a per game basis

2017-18 UGA Hockey Home Schedule (times and dates subject to change)

• Thursday, Oct. 19 – Clemson – 7:00 p.m.
• Friday, Oct. 20 – Florida – 7:30 p.m.
• Thursday, Nov. 2 – Liberty University – 7:00 p.m.
• Friday, Nov. 3 – South Carolina – 7:30 p.m.
• Sunday, Nov. 5 – Liberty University – 3:00 p.m.
• Friday, Nov. 10 – Florida State – TBD
• Saturday, Nov. 11 – Kennesaw State – TBD
• Thursday, Nov. 30 ­– Clemson – 7:00 p.m.
• Friday, Dec. 1 – Auburn ­– 7:30 p.m.
• Sunday, Dec. 3 – Georgia Tech – TBD

Sponsorship Sales & Sport Marketing Internship
Sponsorship Sales & Sports Marketing Internship available for:  Fall 2017, Spring 2018

The Classic Center marketing department is seeking a sponsorship sales and sport marketing intern for the Spring/Summer of 2017. The qualified candidate will work directly with the Sponsorship Sales Coordinator to help in the entire sponsorship sales process for the upcoming 2017/18 UGA Hockey and Athens On Ice public ice skating seasons and the sport marketing that goes along with these processes. This is a non-paid position. Must be available to work 15-20 hours per week.

Responsibilities include:

• Helping with the preparation, updates, and possible creation of current and new sponsorship levels
• Cold calls and lead generation for potential sponsorship levels
• Assist with coordinating sponsorship sales and helping to service sponsor accounts, to include professional email correspondence, phone calls, and in-person meetings with both prospective and current sponsors
• Other operational duties that may come up on a per week basis

To apply, please e-mail a resume and cover letter to JeffCrain@ClassicCenter.com.
No phone calls, please.

Marketing Department Intern

​Marketing Intern positions available for:  Fall 2017, Spring & Summer 2018

• This intern position is a non-paid position.
• In general, the hours will be set around intern’s schedule and will include 10-15 hours per week in the office, including occasional night and weekend work throughout the semester
• Must be detail oriented
• Duties may include but will not be limited to:
  • Assist with social media marketing
  • Special projects, including assisting other departments and/or interns
  • Assist with theatre event promotion
  • Other duties as assigned

Theatre Event Planner / Management Internship Program

Position available for: Fall 2017 & Spring 2018

Objective

To enable the student an opportunity to gain broad on-the-job education by giving them hands on experience in the event coordinating, hospitality and entertainment industries.

Overall Knowledge / Skills Developed

• Intern will develop an understanding of all major areas of a Performing Arts Theatre, including: Basics of Booking, Box Office / Ticket Administration, Marketing, Event Planning, Event Management, Crowd Management / Safety, Volunteer Program Management, Technical Services, Guest Experience, Hospitality & Patron Services.
• Intern will develop this understanding through professional mentorship, instruction, assigned responsibilities, hands on projects and job shadowing.
• Intern will shadow event coordinator through the planning and execution of multiple events and will be expected to take the lead in the planning and execution of an event before the conclusion of the internship.